Templates / Calendly Bookings to Notion CRM

Calendly Bookings to Notion CRM

Beginner   Apps: Calendly, Notion  ·  Setup: 10 minutes

Calendly knows who booked; your CRM is where you prep, take notes, and follow up. Copying invitees across by hand means half of them never make it, and the ones that do arrive after the call. This workflow creates the Notion page the second someone books - so when the meeting starts you already have a page with their details and screening answers, ready for notes.

Download workflow JSON (free) Setup guide

What this workflow does

  1. A Calendly Trigger fires when an invitee books (invitee.created).
  2. A Code node extracts name, email, event type, start time, and any custom question answers.
  3. A Notion node creates a page in your CRM database with those properties.

Setup guide

  1. Import the JSON into n8n (Workflows > Import from File).
  2. Connect Calendly with a personal access token in the trigger node.
  3. Connect Notion: share your CRM database with your integration, then select it in the Notion node.
  4. Match the property names in the Notion node to your database columns (template expects: Name, Email, Meeting, Date, Notes).
  5. Activate and book a test slot on your own Calendly.

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FAQ

Can it handle cancellations and reschedules?Add invitee.canceled to the trigger events and a second branch that finds the page by email and sets a Status property to Canceled.
Where do my custom screening questions go?All question/answer pairs are joined into the Notes property. Split specific questions into their own database properties in the Notion node if you want them filterable.
We use Cal.com, not Calendly - same idea?Yes. Cal.com sends webhooks too - swap the trigger for a Webhook node and adjust the field paths (payload.attendees[0].name etc.).

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